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Storing your information

You have worked out what information you need to keep and you have an idea of how much paper you are dealing with.  Now you can decide how you want to store it and where.  

A key factor in deciding on how you will organise the information is how you are going to find it again when you need it.  You can have the most sophisicated system in the world – but it is totally useless if you can’t find what you want when you need it.

For example it may not makes sense to you to store your passport and driving licence in a filing box.  However, it doesn’t matter where you stoer these as long as you can pick up your passport at least three hours before your flight is due to leave. (Now that’s organisation!!)

You may have some of this information in electronic form.  This is very cheap to store but do make sure you have a backup copy of the important stuff.

For papers, you can use a small portable system called a concertina folder.  This is a cardboard folder with partitions inside.  Make sure there are enough partitions for your needs or buy more folders.

The partitions will have a space for names for each set of papers.  Decide what names are meaningful to you (and your partner) and label the partitions clearly. 

Then put your papers in the appropriate sections of the folder.

Another useful small system is in ring binders.  You can separate the subject in each ring binder using cardboard dividers.  These can be colour coded and also have a space for labeling each section.

If you need a bigger system, you can use the same principles. A visit to your stationery shop will open your eyes to the range of system that are available so you can choose what will work best for you.

You will be amazed at how much time you save when you have all your information stored in a systematic way.  You will also love waving goodbye to piles and boxes of mixed papers and hours of fossicking through them to find the one thing you really need NOW! (Like that passport when you are due to leave for London or Paris!)